Edition 2016 Upd. 2021

Sales data report message

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Service string advice

The service string advice shall begin with the upper case characters UNA immediately followed by six characters in the order shown below. The same character shall not be used in more than one position of the UNA.

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Interchange header

This segment is used to envelope the interchange, as well as to identify both, the party to whom the interchange is sent and the party who has sent the interchange. The principle of the UNB segment is the same as a physical envelope which covers one or more letters or documents, and which details, both the address where delivery is to take place and the address from where the envelope has come.

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Message header

This segment is used to head, identify and specify a message.

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Beginning of message

This segment is used to indicate the type and function of a message and to transmit the identifying number.

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Date/time/period

This segment is used to specify the date or period of the sales data report.

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RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number.

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Reference

This segment is used to specify references relating to the sales data report.  References should normally be given at this point if they apply to all or a majority of the line items.

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Date/time/period

This segment is used to specify dates relating to the references given in the preceding RFF segment.

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NAD-SG3-SG4

A group of segments identifying the parties with associated information.

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Name and address

This segment is used to identify the trading parties involved in the Sales Data Reporting process. Identification of the sender and receiver of the report is mandatory. These parties may be different than those specified in UNB.

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CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

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Contact information

This segment is used to identify the department and person within the party specified in the NAD segment.

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Communication contact

This segment is used to identify the communications number and the type of communications used for the person or department identified in the CTA segment.

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RFF

A group of segments giving references only relevant to the specified party.

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Reference

This segment is used to specify reference numbers related to the party specified in the previous NAD segment.

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CUX-DTM

A group of segments specifying the currencies and related dates/periods valid for the whole sales data report.

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Currencies

This segment is used to specify the currencies in which the prices in the Sales Data Report are quoted.

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Date/time/period

This segment is used to specify the date on which the rate of exchange was quoted.

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200000

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LOC-DTM-SG8

A group of segments providing details of the location for which sales are being reported and the period or sub-period during which the sales took place. There must be at least one occurrence of Segment group 6 within a sales data report.

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Place/location identification

This segment is used to identify the location where the sales took place. The LOC segment is the trigger segment for the Sales Data Report detail section.

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Date/time/period

This segment is used to indicate the date or period of sale for the items which follow in the LIN sub-group (Group 8). The DTM segment can be used to specify sub-periods such as weekly sales within a monthly Sales Data Report.

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200000

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LIN-PIA-IMD-RFF-ALI-MOA-SG9-PAI-SG10

A group of segments providing details per location and period of the individual products sold in terms of product family or group, promotional flags, total sale monetary amount and sale price.

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Line item

This segment is used to identify the product on which the sales data is being reported.

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Additional product id

This segment is used to specify additional item identification codes such as a buyers, or sellers, item number.

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Item description

This segment is used to describe the current line item.

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Reference

This segment is used to specify any references which are applicable to the current line item only.

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Additional information

This segment is used to specify any special conditions related to the current line item. Any promotions in effect when the product was sold can be specified in this segment.

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Monetary amount

This segment is used to indicate the value of the sales for the current line item for the period being reported.

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999

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PRI

A group of segments providing prices per location and period.

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Price details

This segment is used to indicate the price at which the current line item was sold.

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Payment instructions

This segment allows the party sending the Sales Data Report to indicate how the payment of the current line item was made.

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999

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QTY-NAD

A group of segments providing split delivery sales parties and relevant quantities information.

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Quantity

This segment is used to indicate quantities related to the current line item.

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Name and address

This segment is used to identify any party related to the sales being reported.

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Section control

This segment is used to identify the break between the message detail and message trailer sections.

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Message trailer

This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message.

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Interchange trailer

This segment is used to provide the trailer of an interchange.

© Copyright GS1

Edition 2016 Upd. 2021