Data Element & Code Sets Directory

Certificate of analysis

Certificate providing the values of an analysis.

Certificate of conformity

Certificate certifying the conformity to predefined definitions.

Certificate of quality

Certificate certifying the quality of goods, services etc.

Test report

Report providing the results of a test session.

Price/sales catalogue

A document/message to enable the transmission of information regarding pricing and catalogue details for goods and services offered by a seller to a buyer.

Party information

Document/message providing basic data concerning a party.

Inventory report

A message specifying information relating to held inventories.

Transport status report

A message to report the transport status and/or change in the transport status (i.e. event) between agreed parties.

Banking status

A banking status document and/or message.

Price/sales catalogue response

A document providing a response to a previously sent price/sales catalogue.

Legal statement of an account

A statement of an account containing the booked items as in the ledger of the account servicing financial institution.

Listing statement of an account

A statement from the account servicing financial institution containing items pending to be booked.

Closing statement of an account

Last statement of a period containing the interest calculation and the final balance of the last entry date.

Commercial dispute

Document/message issued by a party (usually the buyer) to indicate that one or more invoices or one or more credit notes are disputed for payment.

Consignment status report

Message covers information about the consignment status.

Inventory movement advice

Advice of inventory movements.

Metered services invoice

Document/message claiming payment for the supply of metered services (e.g., gas, electricity, etc.) supplied to a fixed meter whose consumption is measured over a period of time.

Credit note related to financial adjustments

Document message for providing credit information related to financial adjustments to the relevant party, e.g., bonuses.

Debit note related to financial adjustments

Document/message for providing debit information related to financial adjustments to the relevant party.

Purchase order

Document/message issued within an enterprise to initiate the purchase of articles, materials or services required for the production or manufacture of goods to be offered for sale or otherwise supplied to customers.

Invoicing data sheet

Document/message issued within an enterprise containing data about goods sold, to be used as the basis for the preparation of an invoice.

Advising items to be booked to a financial account

A document and/or message advising of items which have to be booked to a financial account.

Authorisation to plan and suggest orders

Document or message that authorises receiver to plan orders, based on information in this message, and send these orders as suggestions to the sender.

Authorisation to plan and ship orders

Document or message that authorises receiver to plan and ship orders based on information in this message.

Drawing

The document or message is a drawing.

GS1 Description:
A message used for the administration of the exchange of external objects.

Balance confirmation

Confirmation of a balance at an entry date.

Request for financial cancellation

The message is a request for financial cancellation.

Pre-authorised direct debit(s)

The message contains pre-authorised direct debit(s).

Order

Document/message by means of which a buyer initiates a transaction with a seller involving the supply of goods or services as specified, according to conditions set out in an offer, or otherwise known to the buyer.

Blanket order

Usage of document/message for general order purposes with later split into quantities and delivery dates and maybe delivery locations.

Lease order

Document/message for goods in leasing contracts.

Rush order

Document/message for urgent ordering.

Repair order

Document/message to order repair of goods.

Call off order

Document/message to provide split quantities and delivery dates referring to a previous blanket order.

Consignment order

Order to deliver goods into stock with agreement on payment when goods are sold out of this stock.

Purchase order change request

Change to an purchase order already sent.

Purchase order response

Response to an purchase order already received.

Delivery forecast

A message which enables the transmission of delivery or product forecasting requirements.

Cross docking services order

A document or message to order cross docking services.

GS1 Description:
An order requesting cross docking services for goods to be delivered to a retailer.

Non-pre-authorised direct debit(s)

The message contains non-pre-authorised direct debit(s).

Delivery instructions

Document/message issued by a buyer giving instructions regarding the details of the delivery of goods ordered.

GS1 Description:
A message from a party to another party who has control over ordered goods, providing instructions to despatch a consignment according to conditions specified in the message.

Delivery schedule

Usage of DELFOR-message.

GS1 Description:
A message which enables the transmission of delivery scheduling or product forecasting requirements.

Pre-authorised direct debit request(s)

The message contains pre-authorised direct debit request(s).

Non-pre-authorised direct debit request(s)

The message contains non-pre-authorised direct debit request(s).

Inquiry

This is a request for information.

GS1 Description:
A message enabling the sender to inquire on a product or a group of products from a master product catalogue or file according to criteria defined in the message.

Response to previous banking status message

A response to a previously sent banking status message.

Standing order

An order to supply fixed quantities of products at fixed regular intervals.

Self billed credit note

A document which indicates that the customer is claiming credit in a self billing environment.

Consolidated credit note - goods and services

Credit note for goods and services that covers multiple transactions involving more than one invoice.

Inventory adjustment status report

A message detailing statuses related to the adjustment of inventory.

Delivery note

Paper document attached to a consignment informing the receiving party about contents of this consignment.

Product data message

A message to submit master data, a set of data that is rarely changed, to identify and describe products a supplier offers to their (potential) customer or buyer.

GS1 Description:
A message between parties containing master data, to identify and describe products available for supply or for information purposes. This information of long validity does not include commercial terms and conditions but technical and functional product descriptions.

Delivery schedule response

A message providing a response to a previously transmitted delivery schedule.

Instruction to collect

A message instructing a party to collect goods.

Application error and acknowledgement

A message to inform a message issuer that a previously sent message has been received by the addressee's application, or that a previously sent message has been rejected by the addressee's application.

Delcredere credit note

A credit note sent to the party paying on behalf of a number of buyers.

Offer/quotation

Document/message which , with a view to concluding a contract, sets out the conditions under which the goods are offered.

Request for quote

Document/message requesting a quote on specified goods or services.

Contract

Document/message evidencing an agreement between the seller and the buyer for the supply of goods or services; its effects are equivalent to those of an order followed by an acknowledgement of order.

Proforma invoice

Document/message serving as a preliminary invoice, containing - on the whole - the same information as the final invoice, but not actually claiming payment.

Booking request

Document/message issued by a supplier to a carrier requesting space to be reserved for a specified consignment, indicating desirable conveyance, despatch time, etc.

Items booked to a financial account report

A message reporting items which have been booked to a financial account.

Shipping instructions

Document/message advising details of cargo and exporter's requirements for its physical movement.

Shipper's letter of instructions (air)

Document/message issued by a consignor in which he gives details of a consignment of goods that enables an airline or its agent to prepare an air waybill.

Report of transactions for information only

A message reporting transactions for information only.

Ready for despatch advice

Document/message issued by a supplier informing a buyer that goods ordered are ready for despatch.

Order status enquiry

A message enquiring the status of previously sent orders.

Order status report

A message reporting the status of previously sent orders.

Despatch order

Document/message issued by a supplier initiating the despatch of goods to a buyer (consignee).

Despatch advice

Document/message by means of which the seller or consignor informs the consignee about the despatch of goods.

Standing inquiry on product information

A product inquiry which stands until it is cancelled.

GS1 Description:
An initial download and any future changes made to the data within the standing request is automatically sent to the buyer as they occur, until the standing request is cancelled.

Notes:
A standing product inquiry implies that the supplier will send both a one-time download and notification of all future changes to the requested trade item until the standing request is deleted. A standing product inquiry can only be modified by deleting the original request and initiating a new request.

Commercial invoice

Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.

Credit note - goods and services

Document/message for providing credit information to the relevant party.

Commission note

Document/message in which a seller specifies the amount of commission, the percentage of the invoice amount, or some other basis for the calculation of the commission to which a sales agent is entitled.

Debit note - goods and services

Document/message for providing debit information to the relevant party.

Corrected invoice

Commercial invoice that includes revised information differing from an earlier submission of the same invoice.

Consolidated invoice

Commercial invoice that covers multiple transactions involving more than one vendor.

GS1 Description:
Commercial invoice that covers multiple transactions involving more than one delivery.

Prepayment invoice

An invoice to pay amounts for goods and services in advance; these amounts will be subtracted from the final invoice.

Tax invoice

An invoice for tax purposes.

Self-billed invoice

An invoice the invoicee is producing instead of the seller.

Delcredere invoice

An invoice sent to the party paying for a number of buyers.

Factored invoice

Invoice assigned to a third party for collection.

Commercial account summary response

A document providing a response to a previously sent commercial account summary message.

Exceptional order

An order which falls outside the framework of an agreement.

GS1 Description:
An order which falls outside the framework of an agreement or an order containing non-standard information.

Transshipment order

An order requesting the supply of products packed according to the final delivery point which will be moved across a dock in a distribution centre without further handling.

Cross docking order

An order requesting the supply of products which will be de-consolidated in the distribution centre and re-consolidated according to final delivery location.

Collection order

Document/message whereby a bank is instructed (or requested) to handle financial and/or commercial documents in order to obtain acceptance and/or payment, or to deliver documents on such other terms and conditions as may be specified.

Multiple payment order

Document/message containing a payment order to debit one or more accounts and to credit one or more beneficiaries.

Remittance advice

Document/message advising of the remittance of payment.

Statement of account message

Usage of STATAC-message.

Self billed debit note

A document which indicates that the customer is claiming debit in a self billing environment.

Forwarding instructions

Document/message issued to a freight forwarder, giving instructions regarding the action to be taken by the forwarder for the forwarding of goods described therein.

Shipping note

Document/message provided by the shipper or his agent to the carrier, multimodal transport operator, terminal or other receiving authority, giving information about export consignments offered for transport, and providing for the necessary receipts and declarations of liability. (Sometimes a multipurpose cargo handling document also fulfilling the functions of document 632, 633, 650 and 655).

GS1 Description:
Document/message provided by the shipper or his agent to the carrier, multimodal transport operator, terminal or other receiving authority, giving information about export consignments offered for transport, and providing for the necessary receipts and declarations of liability.

Goods receipt

Document/message to acknowledge the receipt of goods and in addition may indicate receiving conditions.

GS1 Description:
Message addressing the business needs related to the goods receipt or advising discrepancies between despatched or ordered/planned goods.

Waybill

Non-negotiable document evidencing the contract for the transport of cargo.

Universal (multipurpose) transport document

Document/message evidencing a contract of carriage covering the movement of goods by any mode of transport, or combination of modes, for national as well as international transport, under any applicable international convention or national law and under the conditions of carriage of any carrier or transport operator undertaking or arranging the transport referred to in the document.

Bill of lading

Negotiable document/message which evidences a contract of carriage by sea and the taking over or loading of goods by carrier, and by which carrier undertakes to deliver goods against surrender of the document. A provision in the document that goods are to be delivered to the order of a named person, or to order, or to bearer, constitutes such an undertaking.

Bill of lading original

The original of the bill of lading issued by a transport company. When issued by the maritime industry it could signify ownership of the cargo.

Bill of lading copy

A copy of the bill of lading issued by a transport company.

General message

Document/message providing agreed textual information.
GS1 Note: Replaces GS1 Temporary Code 14E.

Rail consignment note (generic term)

Transport document constituting a contract for the carriage of goods between the sender and the carrier (the railway). For international rail traffic, this document must conform to the model prescribed by the international conventions concerning carriage of goods by rail, e.g. CIM Convention, SMGS Convention.

Product data response

Document/message responding to a previously received Product Data document/message.
GS1 Note: Replaces GS1 Temporary Code 1E.

Manufacturer raised order

Document/message providing details of an order which has been raised by a manufacturer.
GS1 Note: Replaces GS1 Temporary Code 22E.

Manufacturer raised consignment order

Document/message providing details of a consignment order which has been raised by a manufacturer.
GS1 Note: Replaces GS1 Temporary Code 23E.

Price/sales catalogue not containing commercial information

A price/sales catalogue message containing no commercial such as prices, terms or conditions data.
GS1 Note: Replaces GS1 Temporary Code 24E.

Price/sales catalogue containing commercial information

A price/sales catalogue message including commercial such as prices, terms or conditions data.
GS1 Note: Replaces GS1 Temporary Code 25E.

Returns advice

Document/message by means of which the buyer informs the seller about the despatch of returned goods.
GS1 Note: Replaces GS1 Temporary Code 35E.

Road consignment note

Transport document/message which evidences a contract between a carrier and a sender for the carriage of goods by road (generic term). Remark: For international road traffic, this document must contain at least the particulars prescribed by the convention on the contract for the international carriage of goods by road (CMR).

Commercial account summary

A message enabling the transmission of commercial data concerning payments made and outstanding items on an account over a period of time.
GS1 Note: Replaces GS1 Temporary Code 49E.

Announcement for returns

A message by which a party announces to another party details of goods for return due to specified reasons (e.g. returns for repair, returns because of damage, etc).
GS1 Note: Replaces GS1 Temporary Code 70E.

Instruction for returns

A message by which a party informs another party whether and how goods shall be returned.
GS1 Note: Replaces GS1 Temporary Code 71E.

Sales forecast report

A message enabling companies to exchange or report electronically, basic sales forecast data related to products or services, including the corresponding location, time period, product identification, pricing and quantity information. It enables the recip.
GS1 Note: Replaces GS1 Temporary Code 72E.

Sales data report

A message enabling companies to exchange or report electronically, basic sales data related to products or services, including the corresponding location, time period, product identification, pricing and quantity information. It enables the recipient to process the information automatically and use it for production, marketing or statistical purposes.
GS1 Note: Replaces GS1 Temporary Code 73E.

Standing inquiry on complete product information

A product inquiry which stands until it is cancelled. It requests not only the updates since last time, but always the complete product information of a data supplier. This means that within the standing request every time a complete download of the respective data is automatically sent to the data inquirer.

Proof of delivery

A message by which a consignee provides for a carrier proof of delivery of a consignment.

Cargo/goods handling and movement message

A message from a party to a warehouse, distribution centre, or logistics service provider identifying the handling services and where required the movement of specified goods, limited to warehouses within the jurisdiction of the distribution centre or logistics service provider.
GS1 Note: Replaces GS1 Temporary Code 90E.

Metered services consumption report supporting an invoice

Document/message providing metered consumption details supporting an invoice.
GS1 Note: Replaces GS1 Temporary Code 94E.

Air waybill

Document/message made out by or on behalf of the shipper which evidences the contract between the shipper and carrier(s) for carriage of goods over routes of the carrier(s) and which is identified by the airline prefix issuing the document plus a serial (IATA).

Metered services consumption report

Document/message providing metered consumption details.
GS1 Note: Replaces GS1 Temporary Code 99E.

Payroll deductions advice

A message sent by a party (usually an employer or its representative) to a service providing organisation, to detail payroll deductions paid on behalf of its employees to the service providing organisation.
GS1 Note: Replaces GS1 Temporary Code YA3.

Consignment despatch advice

Document/message by means of which the supplier informs the buyer about the despatch of goods ordered on consignment (goods to be delivered into stock with agreement on payment when goods are sold out of this stock).
GS1 Note: Replaces GS1 Temporary Code YA7.

Forwarder's certificate of transport

Negotiable document/message issued by a forwarder to certify that he has taken charge of a specified consignment for despatch and delivery in accordance with the consignor's instructions, as indicated in the document, and that he accepts responsibility for delivery of the goods to the holder of the document through the intermediary of a delivery agent of his choice. E.g. FIATA-FCT.

Booking confirmation

Document/message issued by a carrier to confirm that space has been reserved for a consignment in means of transport.

Arrival notice (goods)

Notification from the carrier to the consignee in writing, by telephone or by any other means (express letter, message, telegram, etc.) informing him that a consignment addressed to him is being or will shortly be held at his disposal at a specified point in the place of destination.

Export licence

Permit issued by a government authority permitting exportation of a specified commodity subject to specified conditions as quantity, country of destination, etc. Synonym: Embargo permit.

Despatch note model T1

Transit declaration for goods circulating under internal community transit procedures (between European Union (EU) countries).

Despatch note model T2

Ascertainment that the declared goods were originally produced in an European Union (EU) country.

Goods declaration for exportation

Document/message by which goods are declared for export Customs clearance, conforming to the layout key set out at Appendix I to Annex C.1 concerning outright exportation to the Kyoto convention (CCC). Within a Customs union, "for despatch" may have the same meaning as "for exportation".

Sanitary certificate

Document/message issued by the competent authority in the exporting country evidencing that alimentary and animal products, including dead animals, are fit for human consumption, and giving details, when relevant, of controls undertaken.

Certificate of origin

Document/message identifying goods, in which the authority or body authorized to issue it certifies expressly that the goods to which the certificate relates originate in a specific country. The word "country" may include a group of countries, a region or a part of a country. This certificate may also include a declaration by the manufacturer, producer, supplier, exporter or other competent person.

Dangerous goods declaration

Document/message issued by a consignor in accordance with applicable conventions or regulations, describing hazardous goods or materials for transport purposes, and stating that the latter have been packed and labelled in accordance with the provisions of the relevant conventions or regulations.

Pre-packed cross docking consignment order

A consignment order requesting the supply of products packed according to the final delivery point which will be moved across a dock in a distribution centre without further handling.
GS1 Note: replaces YD1 (GS1 Temporary code)

Import licence, application for

Document/message in which an interested party applies to the competent body for authorization to import either a limited quantity of articles subject to import restrictions, or an unlimited quantity of such articles during a limited period, and specifies the kind of articles, their origin and value, etc.

Import licence

Document/message issued by the competent body in accordance with import regulations in force, by which authorization is granted to a named party to import either a limited quantity of designated articles or an unlimited quantity of such articles during a limited period, under conditions specified in the document.

Tax declaration (general)

Document/message containing a general tax declaration.

TIF forms

International Customs transit document by which the sender declares goods for carriage by rail in accordance with the provisions of the 1952 International Convention to facilitate the crossing of frontiers for goods carried by rail (TIF Convention of UIC).

TIR Carnet

International Customs document (International Transit by Road), issued by a guaranteeing association approved by the Customs authorities, under the cover of which goods are carried, in most cases under Customs seal, in road vehicles and/or containers in compliance with the requirements of the Customs TIR Convention of the International Transport of Goods under cover of TIR Carnets (UN/ECE).

EUR 1 certificate of origin

Undefined Section
Customs certificate used in preferential goods interchanges between EC countries and EC external countries.

Government contract

Document/message describing a contract with a government authority.

General message (GS1 Temporary Code)

Document/message providing agreed textual information.
GS1 Note: Code marked for deletion. Use value 719 instead.

Product data response (GS1 Temporary Code)

A message responding to a previously received Product Data message.
GS1 Note: Code marked for deletion. Use value 721 instead.

Order for retained approval copies (GS1 Temporary Code)

Description to be provided.
GS1 Note: Code marked for deletion.

Manufacturer raised order (GS1 Temporary Code)

Document/message providing details of an order which has been raised by a manufacturer.
GS1 Note: Code marked for deletion. Use value 725 instead.

Manufacturer raised consignment order (GS1 Temporary Code)

Document/message providing details of a consignment order which has been raised by a manufacturer.
GS1 Note: Code marked for deletion. Use value 726 instead.

Price/sales catalogue not containing pricing information (GS1 Temporary Code)

A price/sales catalogue message containing no commercial terms or conditions data.
GS1 Note: Code marked for deletion. Use value 727 instead.

Price/sales catalogue containing pricing information (GS1 Temporary Code)

A price/sales catalogue message containing only commercial terms or conditions data.
GS1 Note: Code marked for deletion. Use value 728 instead.

Consignment issue (GS1 Permanent Code)

Document/message providing details of a consignment issue which has been raised by a buyer.

Release Order (GS1 Permanent Code)

Document/message providing ability for buyer to send out a "Release Order" according to a blanket order previously sent through.

Data distribution profile (GS1 Temporary Code)

Message containing instructions on the distribution of data stored in a database.

Quote used for bookseller's new title notices (GS1 Temporary Code)

A quotation raised by a bookseller as a way of informing prospective buyers of new titles.

Returns advice (GS1 Temporary Code)

Document/message by means of which the buyer informs the seller about the despatch or impending despatch of returned goods.
GS1 Note: Code marked for deletion. Use value 729 instead.

Commercial account summary (GS1 Temporary Code)

A message enabling the transmission of commercial data concerning payments made and outstanding items on an account over a period of time.
GS1 Note: Code marked for deletion. Use value 731 instead.

Announcement for returns (GS1 Temporary Code)

A message by which a party announces to another party details of goods for return due to specified reasons (e.g. returns for repair, returns because of damage, etc).
GS1 Note: Code marked for deletion. Use value 732 instead.

Instruction for returns (GS1 Temporary Code)

A message by which a party informs another party whether and how goods shall be returned.
GS1 Note: Code marked for deletion. Use value 733 instead.

Sales forecast report (GS1 Temporary Code)

A message enabling companies to exchange or report electronically, basic sales forecast data related to products or services, including the corresponding location, time period, product identification, pricing and quantity information. It enables the recipient to process the information automatically and use it for production, planning, marketing or statistical purposes.
GS1 Note: Code marked for deletion. Use value 734 instead.

Sales data report (GS1 Temporary Code)

A message enabling companies to exchange or report electronically, basic sales data related to products or services, including the corresponding location, time period, product identification, pricing and quantity information. It enables the recipient to process the information automatically and use it for production, marketing or statistical purposes.
GS1 Note: Code marked for deletion. Use value 735 instead.

Standing inquiry on complete product information (GS1 Temporary Code)

A product inquiry which stands until it is cancelled. It requests not only the updates since last time, but always the complete product information of a data supplier. This means that within the standing request every time a complete download of the respective data is automatically sent to the datainquirer.
GS1 Note: Code marked for deletion. Use value 736 instead.

Proof of delivery (GS1 Temporary Code)

A message by which a consignee provides for a carrier proof of delivery of a consignment.
GS1 Note: Code marked for deletion. Use value 737 instead.

Cargo/goods handling and movement message (GS1 Temporary Code)

A message from a party to a warehouse, distribution centre, or logistics service provider identifying the handling services and where required the movement of specified goods, limited to warehouses within the jurisdiction of the distribution centre or logistics service provider.
GS1 Note: Code marked for deletion. Use value 738 instead.

Metered services consumption report invoice support (GS1 Temporary Code)

A Metered Services Consumption Report is a communication between trading parties, or their agents, providing consumption and where required associated technical information at a location(s) for a product(s) or service(s) where the supply is recorded using a meter(s) to support information contained in commercial invoices.
GS1 Note: Code marked for deletion. Use value 739 instead.

Metered services consumption report (GS1 Temporary Code)

A Metered Services Consumption Report is a communication between trading parties, or their agents, providing consumption and where required associated technical information at a location(s) for a product(s) or service(s) where the supply is recorded using a meter(s).
GS1 Note: Code marked for deletion. Use value 742 instead.

Payroll deductions advice (GS1 Temporary Code)

A message sent by a party (usually an employer or its representative) to a service providing organisation, to detail payroll deductions paid on behalf of its employees to the service providing organisation.
GS1 Note: Code marked for deletion. Use value 747 instead.

Intermediate handling cross docking despatch advice (GS1 Temporary Code)

Document by means of which the supplier or consignor informs the buyer, consignee or the distribution centre about the despatch of goods needing intermediate handling.

Pre-packed cross docking [transshipment] despatch advice (GS1 Temporary Code)

Document by means of which the supplier or consignor informs the buyer, consignee or distribution centre about the despatch of pre-packed goods.

Consignment despatch advice (GS1 Temporary Code)

Document/message by means of which the supplier informs the buyer about the despatch of goods ordered on consignment (goods to be delivered into stock with agreement on payment when goods are sold out of this stock).
GS1 Note: Code marked for deletion. Use value 748 instead.

Ready for transshipment despatch advice (GS1 Temporary Code)

Document/message by means of which the supplier or consignor informs the buyer, consignee or the distribution center that the goods ordered are ready for transshipment.

Media campaign document (GS1 Temporary Code)

Document providing the details of a media campaign

Product Marketing document, detailed (GS1 Temporary Code)

Marketing document providing a detailed functional description of a product or goods/services.

Product Marketing document, concise (GS1 Temporary Code)

Marketing document providing a concise functional description of a product or goods/services.

Self billed debit note correction (GS1 Temporary Code)

Debit note message that includes revised information differing from an earlier submission of the same debit note in a self billing environment.

Debit note correction (GS1 Temporary Code)

Debit note message that includes revised information differing from an earlier submission of the same debit note.

Consumer pickup order (GS1 Permanent Code)

Consumer order with pickup at store.

Consumer home delivery order (GS1 Permanent Code)

Consumer order with home delivery.

Consumer pickup delivery note (GS1 Permanent Code)

Despatch advice for a consumer order with pickup at store.

Consumer home delivery note (GS1 Permanent Code)

Despatch advice for a consumer order with home delivery.

Pre-packed cross docking consignment order (GS1 Temporary Code)

A consignment order requesting the supply of products packed according to the final delivery point which will be moved across a dock in a distribution centre without further handling.
GS1 Note: Code marked for deletion. Use value 898 instead.

© Copyright GS1

Edition 2016 Upd. 2021