| MESSAGE TYPE |
: ORDRSP |
| REFERENCE DIRECTORY |
: D.01B |
| EANCOM® SUBSET VERSION |
: 009 |
A message responding to a Purchase Order message or a PurchaseOrder Work Request message under conditions agreed between the supplier and the buyer.
A supplier may respond for one or more goods items
or services.
The response may be:
- an acknowledgement of receipt and understanding of data content of the
Purchase Order,
- a confirmation of acceptance of the Purchase Order,
- a proposal of amendment to the Purchase Order,
- a notification of non-acceptance for all or part of the Purchase Order.
A Purchase Order Response may refer to goods items
or services related to one or more delivery schedules, call-offs, etc.
A Purchase Order Response for cross-border
transactions may contain additional information for customs and/or statistical purposes.
A Purchase Order Response may contain details for
transport and destination as well as delivery patterns.
A buyer's Purchase Order may be responded to by
one or more response messages, according to business practice.
Description of the message
For guidance, the following principles serve to
remove ambiguity in the application of an EDI Purchase Order Response.
1. |
Under accepted commercial practice in
many industries, a Purchase Order, subsequent to being received by the supplier, is
acknowledged by a response document indicating the supplier's acceptance of all, or part,
or none of the buyer's order, and indicating where appropriate any changes requested to be
made to the Purchase Order by the supplier to fulfil that order. |
|
Any change requested by the supplier
to a Purchase Order may be acknowledged by the buyer by transmitting a new Purchase Order
or a Purchase Order Work Request. Agreement on exact procedures should be reached
between trading partners and this agreement may be included in the interchange agreement. |
|
When acknowledging a Purchase Order
Response, the new Purchase Order or the Purchase Order Work Request will refer to the
original Purchase Order. The new Purchase Order or Purchase Order Work Request will
modify the original Purchase Order data when relevant, taking into account the supplier's
reply in the Purchase Order Response. |
2. |
Acknowledgement, confirmation and
proposed amendments may be mixed within the message by using the appropriate identifier in
the BGM and LIN segments. |
3. |
The only segments and data elements
required in the Purchase Order Response are those: |
|
- |
Marked in
the branching diagram of the Purchase Order as mandatory, including the two repetitions of
NAD identifying the buyer and the supplier. |
|
- |
Changing
the previous instructions, adding clarification or any other terms, in the heading section
or detail section. If segments below LIN are changed then all segments below LIN must be
re-transmitted. It is not an error to re-transmit unchanged data. |
