Edition 2016 Upd. 2021
Purchase order response message
5. Segments Layout
 
Segment number:
4
-
M
1
-
 
Function:
 
To indicate the type and function of a message and to transmit the identifying number.
 
EDIFACT
EAN
*
Description
C002
DOCUMENT/MESSAGE NAME
C
R
   
Document name code
C
an..3
R
*
=
Purchase order response
The Purchase Order Response is transmitted by a supplier in response to a previous Purchase Order or Purchase Order Change Request.
All references other than the document number DE 1004 are in the RFF segment.
Code list identification code
C
an..17
N
   
Code list responsible agency code
C
an..3
N
   
1000
Document name
C
an..35
O
   
C106
DOCUMENT/MESSAGE IDENTIFICATION
C
R
   
1004
Document identifier
C
an..35
R
 
Order Response Number assigned by document sender.
For global unique identification of documents Global Document Type Identifier (GDTI) is available.
1056
Version identifier
C
an..9
N
   
1060
Revision identifier
C
an..6
O
   
Message function code
C
an..3
R
*
=
Change
=
Not processed
=
Not accepted
=
Accepted without amendment
=
Accepted with reserves
When code 45 is used in this position, confirmation is provided at a later stage by issuing a new ORDRSP which once again replies to the original Purchase Order, and also refers to the provisional Purchase Order Response.
The message function, coded is a critical element in this segment. The restricted codes detailed in DE 1225 have the following definitions:
4 = Change - The supplier accepts to supply the goods or services requested in the Purchase Order or Purchase Order Change Request, but requires changes to one or more of the items.
12 = Not processed - The supplier informs the buyer that the referenced message has been received but has not yet been processed completely.
27 = Not accepted - The supplier declines to supply the goods detailed in a Purchase Order or Purchase Order Change Request.
29 = Accepted without amendment  - The supplier accepts to supply the goods or services requested according to the terms set out in the Purchase Order or Purchase Order Change Request.
Response type code
C
an..3
D
*
=
Acknowledge - with detail and change
=
Acknowledge only changes
=
No acknowledgement needed
This DE is used if the seller wishes to explicitly indicate whether an acknowledgement is required or not.
Segment Notes:
This segment is used to indicate the type and function of a message and to transmit the identifying number.

Example:
BGM+231+ORSP12856+29'
© Copyright GS1
Edition 2016 Upd. 2021