Edition 2016 Upd. 2021

Despatch advice message

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Service string advice

The service string advice shall begin with the upper case characters UNA immediately followed by six characters in the order shown below. The same character shall not be used in more than one position of the UNA.

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Interchange header

This segment is used to envelope the interchange, as well as to identify both, the party to whom the interchange is sent and the party who has sent the interchange. The principle of the UNB segment is the same as a physical envelope which covers one or more letters or documents, and which details, both the address where delivery is to take place and the address from where the envelope has come.

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Message header

This segment is used to head, identify and specify a message.

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Beginning of message

This segment is used to indicate the type and function of the message and to transmit the identifying number.

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Date/time/period

This segment is used to specify the date of the Despatch Advice or any dates related to the delivery of goods.

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Additional information

This segment is used to indicate special conditions or the country of origin for the whole message.

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Measurements

This segment is used to specify the physical measurements of weight and volume, and/or storage limitations of the entire shipment.

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Monetary amount

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RFF-DTM

A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number.

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Reference

This segment is used to provide references that apply to the whole transaction.

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Date/time/period

This segment is used to specify dates relating to the references given in the previous RFF segment.

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NAD-LOC-SG3-SG4

A group of segments identifying names, addresses, and locations relevant to the whole Despatch Advice.

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Name and address

This segment is used to identify the trading partners involved in the Despatch Advice message. Identification of the supplier and buyer is recommended in the Despatch Advice. Additionally, the shipper and delivery party may be identified when different from the supplier or buyer.

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Place/location identification

This segment is used to indicate more precise locations related to the party identified in the NAD segment. It is recommended that GLN -Format n13 - be used  for the identification of all locations.

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RFF

A group of segments giving references relevant only to the specified party rather than the whole message.

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Reference

This segment is used to specify references related to the party identified in the previous NAD segment.

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CTA-COM

A group of segments to identify the people, functions, departments and appropriate numbers to whom communication should be directed.

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Contact information

This segment is used to identify contact names within the company specified in the NAD segment.

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Communication contact

This segment identifies the communications number and type of communications, for the person or department identified in the preceding CTA segment.

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TOD-LOC

A group of segments indicating terms of delivery.

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Terms of delivery or transport

This segment is used to specify the terms of delivery for the despatch advice.

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Place/location identification

This segment is used to indicate the location to which the terms of delivery are applicable.

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TDT-SG7

A group of segments specifying details of the mode and means of transport and date/time of departure and destination relevant to the whole despatch advice.

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Details of transport

This segment is used to specify transport services used in the despatch advice.

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LOC-DTM

A group of segments giving the location and date/time information relative to the transportation.

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Place/location identification

This segment is used to identify a location related to the transport details specified in the previous TDT segment.

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Date/time/period

This segment is used to provide dates related to the transport details specified in the TDT segment.

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EQD-MEA-SEL

A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole despatch advice.

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Equipment details

This segment is used to provide information on equipment which will be used in the despatch of the products ordered.

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Measurements

This segment is used to specify physical measurements or dimensions of the equipment described in the EQD segment.

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Seal number

This segment is used to specify a seal number which is connected to the equipment identified in the EQD segment.

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CPS-FTX-SG11-SG17

A group of segments providing details of all package levels and of the individual despatched items contained in the consignment. This segment group provides the capability to give the hierarchical packing relationships. The group defines a logical top-down order structure. 

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Consignment packing sequence

This segment is used to identify the sequence in which packing of the consignment occurs.

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Free text

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PAC-MEA-QTY-SG12-SG13

A group of segments identifying packaging, physical dimensions, marks and numbers, quantities, handling information and information about packing at this level.

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Package

This segment can be used to identify the total number of packages per hierarchical level identified in the CPS segment, in a shipment. The contents of each package is subsequently described in the following LIN segment.

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Measurements

This segment is used to provide measurements relevant to the packaging unit and level described in the PAC segment.

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Quantity

This segment is used to specify the quantity per package specified in the PAC segment.

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HAN

A group of segments providing information on hazardous goods and handling.

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Handling instructions

This segment is used to provide handling instructions relevant to the packaging unit and level described in the PAC segment.

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PCI-RFF-DTM-SG15

A group of segments specifying markings, labels, and packing numbers.

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Package identification

This segment is used to provide markings and labels information relevant to the packaging unit and level identified in the PAC segment.

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Reference

This segment is used to specify any references which relate to the package identification, e.g., master label number.

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Date/time/period

This segment is used to specify dates relating to the references given in the preceding RFF segment and to indicate the dates marked on the package identified in the PAC segment.

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GIN

A group of segments giving package identification numbers.

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Goods identity number

This segment is used to provide identification numbers relevant to the packaging unit and level identified in the PAC segment.

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LIN-PIA-IMD-MEA-QTY-ALI-DLM-DTM-FTX-MOA-SG18-SG20-SG22-SG25

A group of segments providing details of the individual despatched items.

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Line item

This segment is used to identify the line item being despatched.

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Additional product id

This segment is used to identify additional product codes for the current line item.

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Item description

This segment is used to describe the current line item.

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Measurements

This segment is used to specify the actual physical dimensions of the line item being despatched where the product is sold in variable lengths or volumes.

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Quantity

This segment is used to specify the quantity of the product identified in the LIN segment which is about to be, or, has been despatched.

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Additional information

This segment is used to indicate special conditions related to the current line item, and the country of origin.

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Delivery limitations

This segment is used to specify any limitations on the delivery, e.g., Quality Control.

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Date/time/period

This segment is used to specify relevant dates (and possibly times) and periods of the product which is about to be, or, has been despatched.

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Free text

This segment is used to provide free form or coded text information.

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Monetary amount

This segment can be used to specify monetary amounts related to the line item, acting as indicative price, pre-advice to the recipient, or required by the consignee to prepare customs clearance procedures.

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RFF-DTM

A group of segments to give reference numbers and dates.

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Reference

This segment is used to specify any references which are for the line item only.

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Date/time/period

This segment is used to specify dates relating to the references given in the preceding RFF segment.

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LOC-NAD-DTM-QTY

A group of segments giving location information and where relevant, additional addresses, date and time, and quantities.

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Place/location identification

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Name and address

This segment is used only when the ultimate delivery location identification cannot be codified using the previous LOC segment.

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Date/time/period

This segment is used to indicate the date on which the delivery or split delivery will take place to the location identified in the LOC segment.

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Quantity

This segment is used to indicate the delivery quantity for the delivery location specified in the previous LOC segment. The total of all quantities specified in the current segment group for the line must equal the value for the total quantity detailed in the QTY segment at line level.

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PCI-DTM-MEA-QTY-SG23-SG24

A group of segments identifying one specific package or a number of packages, their marks and numbers, measurements, quantities and date and time information.

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Package identification

This segment is used to provide markings and labels information relevant to the product identified in the LIN segment.

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Date/time/period

This segment is used to provide pertinent date and time details relating to the PCI segment.

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Measurements

This segment is used to provide measurements relevant to the packaging unit identified in the PCI segment.

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Quantity

This segment is used to define quantities contained relevant to the PCI segment.

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GIN-DLM

A group of segments giving package identification numbers and, where relevant, delivery limitation information.

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Goods identity number

This segment is used to provide identification numbers relevant to the packaging of the current line item.

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Delivery limitations

This segment is used to specify any limitations on the delivery, e.g., Quality Control, for the packaging identified in the PCI segment.

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HAN

A group of segment providing information on hazardous materials and handling.

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Handling instructions

This segment is used to provide handling instructions.

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QVR-DTM

A group of segments identifying quantity variances, the reason for the variance, and, when relevant, date and time information.

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Quantity variances

This segment is used to specify any variances between what was ordered and what is ready for or has been despatched.

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Date/time/period

This segment is used to specify dates relevant to the quantity variance specified in the preceding QVR segment.

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Control total

This segment is used to provide message control information for checking on the message receiver's in-house system.

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Message trailer

This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message.

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Interchange trailer

This segment is used to provide the trailer of an interchange.

© Copyright GS1

Edition 2016 Upd. 2021